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Planning Your Special Event

Please review the following details regarding....

Service Staff

If you would like a designated server for your event, we can make those arrangements for an additional cost. Certain events will require service staff.

Florals

We will be happy to order, receive and handle your specific floral and decorative requests for additional fees determined in accordance with your specific needs.

Linens

White linens are provided on the buffets, but there are no linens provided at the guest seating tables. Basic white linen held in house is $4.00 per table. A linen with skirt is $6.00 per table. A variety of additional colors and sizes are available for an additional fee.

Custom Product

Contact a Sodexo Catering Sales Associate for details. Our Catering Sales team will be happy to create a customized menu for any event.

China Service

China service can be provided for an additional cost.

Carver Fee

For hours of service, plus set up and break down.

Late Night or Weekend Administrative Charges

There is a fee of $75 for after hours events (after 6:00 PM and before 7:00 AM) and $135 per staff person for weekend events.

Tax and Gratuity

If you are an Suffolk University internal customer, tax is automatically removed from your event.
For external groups, 6.25% state tax and .75% city tax will apply If you are tax exempt, please provide us with a copy of your tax-exemption certificate to ensure you’re not charged for tax. Your exemption certificate can be faxed to 617.305.6212 or e-mailed to dining@suffolk.edu.

Bar Services

Suffolk University has a beer/wine only policy. Sodexo supplies all mixers for additional costs. Sodexo will gladly order the liquor for your event. A bill will be sent to the university after your event, based on consumption. A bartender fee of $135 will be included in your invoice. 1 bartender is required for every 100 guests.

Important Information:

All suffolk event planners seeking alcoholic beverages must first comply with all requirements as determined by Sodexo and Suffolk University. Please view Suffolk’s policy at http://www.suffolk.edu/files/Risk_Management_PDF/suffolk_university_alcohol_policy.pdf

Cash Bar Lead Time: Four weeks notice prior to the event is required. Sodexo supplies: Beer & Wine, mixers and setups as well as bartender.
Sodexo must retrieve $150.00 in receipts for the first hour and $50.00 for each additional hour per bar. Client will be charged the difference from sales minimums. Selling prices will be determined by Sodexo. Sodexo will determine how many bartenders will be needed to accommodate your event. Charges for bartenderswill apply if requesting a cash bar and hosted bar.

  • The client is responsible for any charges incurred for licensing and any required security as determined by Sodexo, Suffolk and /or the City of Boston.
  • Sodexo reserves the right to refuse service of alcohol to any person(s) who appear to be under the legal drinking aged and is without proper identification.
  • Sodexo will not serve any person(s) into intoxication as well as any person who appears to be intoxicated. Sodexo will abide by all rules and regulations as dictated by the University, the state and local law. Sodexo reserves the right to discontinue alcoholic beverage service, at its sole discretion and without advance consultation with the client, should it determine that adequate control elements are compromised.
  • Above menu prices do not include 6.25% state tax and .75% city tax. If your group is tax exempt, please provide us with your tax exempt number and documentation. Please contact the Catering Office for details.

Lead Time and Final Counts

If you are an internal customer, place your orders online at www.sudining.catertrax.com or you can email your order to dept_dining@suffolk.edu. Please note there is a 25% minimum and late fee for any orders placed less than 24 hours. Final counts are due 48 hours (25 people or less) and 72 hours (26 people and more) prior to the event date.

External Customers

You are invited to make arrangements directly with the Director of Catering. Final counts and payment in full are due 5 days prior to the event. Please call 617-305-6234.

Special Arrangements and Last Minute Details

If you need to accommodate a guest with allergies, would like a customized menu or need to make last minute changes, please contact our catering office. We will try to accommodate any reasonable last minute changes to your menu, but we cannot guarantee these changes due to ordering and delivery restraints from our vendors. We may need to make substitutions at our discretion.

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